TechInfo

Associate Vice President for Information Resources

Guidelines for Sending Messages to SUNY Cortland Faculty/Staff and Students

SUNY Cortland’s electronic mail system is a valuable campus resource used to promote the College’s overall mission. This system may be used to publicize College-sponsored activities of interest to the campus community-at-large.

Two General Lists (Student and Faculty/Staff), to which everyone will subscribe, will be used only to send important information that has an impact on the entire campus community, such as closings, emergencies, and other critical notifications. The President, Vice Presidents, Associate Vice Presidents, and Deans will have the ability to send messages from the General List.

A Cultural Events List, to which everyone will subscribe, will be used to send information about cultural and intellectual events on campus. Chairs and Department Heads will have the ability to send messages from the Cultural Events List.

Special Interest mailing lists are to be used to disseminate information to specific audiences. Faculty and staff will initially be subscribed to all Special Interest mailing lists, but individuals may unsubscribe using the web-based Email Management Service.

The Manager of each Special Interest list will determine who will have the ability to send messages to that list. Message headers along with the entire content of the original message will also be posted and available at webmail.cortland.edu.

The following measures should be taken to avoid contributing to excessive electronic “bulk mail.”

• Limit postings for each event to two messages.

• Use the Exchange meeting requests function when announcing meetings or events. This gives recipients the opportunity to automatically add the event to their online calendar.

• Use the Campus Events Calendar (http://campact.cortland.edu/) to post information about an event.

• Use Public Folders for reference.

• Provide links to a Web page with full information about an event or news item.

Use of these Guidelines will maximize the effectiveness of electronic mail system.

Approved by Provost Cabinet August 14, 2002

Approved by President’s Cabinet August 20, 2002

Updated September 2006

Information Resources
SUNY Cortland
206 Miller
607.753.5942
607.753.5985 FAX
apir@cortland.edu

If you have forgotten your BannerWeb PIN the first thing to try is the “Forgot PIN?” button on the BannerWeb login page. Entering your User ID and click the button will prompt you with a security question that you set up the first time your got into BannerWeb. Successfully answering this will reset the PIN to your birthdate (two digits for month, two digits for day, and two digits for year).If that doesn’t work you can have your Cortland ID swiped by the Circulation Desk in the Library or the Technology Help Center in Winchell Hall and have the PIN reset to the default.There are a small number of cards that will not allow you to reset the PIN by swiping the card, in which case you will need to come in to the Technology Help Center and fill out some paperwork.If you are off-campus you can fill out this form and fax it to the Technology Help Center at (607) 753-5599.