TechInfo

Under normal circumstances, only SUNY Cortland faculty, staff, and students are eligible for network access accounts. Under certain circumstances, others may be eligible for an account as a “Guest” and be issued a “Guest Account”. Guest Accounts are temporary short term Net-Id access accounts that are available to individuals who are conducting SUNY Cortland scholarly business, but are not officially on SUNY Cortland’s payroll. For example: identifiable scholarly activities, visiting speakers, persons auditing classes, and college sanctioned groups. All Guest Accounts are governed by the same computer and network usage policies as any other SUNY Cortland account. To review these policies please visit the Information Resources Web site at: http://www.cortland.edu/ir/.

What is a Guest Account? A SUNY Cortland Guest Account is a temporary short-term Net-ID access account.

How long can I keep my Guest Account? Your Guest Account will have set start and end dates and times. The dates and times will coincide with the duration of your college sponsored engagement.

Who can get a Guest Account? Individuals who are conducting SUNY Cortland scholarly business, but are not officially on SUNY Cortland’s payroll, for example: visiting speakers, persons auditing classes, and college sanctioned individuals or groups, sponsored events. All Guest Account requests must come from at SUNY Cortland sponsor. The “sponsor” must be a current SUNY Cortland employee.

How can I get a Guest Account? Your official SUNY Cortland sponsor will be responsible for requesting your Guest Account.

Who can create Guest Accounts? Guest accounts can be created by calling the Technology Help Center or the Circulation Desk in the Memorial Library. Prior arrangements should be made. Last minute requests will not be guaranteed.

Auditing a Class. The instructor of the class must provide specific information before a temporary Guest Account is created. The account can be created at the Circulation Desk in the Library. No account will be created without the required information from the instructor.

Information required from the instructor:

• Instructor’s Name: ________________________________________________
• Class being audited: ______________________________________________
• Days class/lab are held: ___________________________________________
• Name of person auditing the class: ___________________________________
• I _______________________________verify that _______________________ is auditing __________________ and requires network access during class/lab periods. I understand that access is limited solely to the network and that no account will be given for access to BannerWeb or WebCT. I also understand that this Guest Account is governed by the Guest Account Policies and the College’s Computer and Network Use Policies.
  Instructor’s Signature: _______________________________________

Administrative Computing
SUNY Cortland
Winchell Hall
607.753.2501

Information Resources supports a variety of computer software in classrooms, laboratories and campus offices. The following support policy identifies four levels of support available. This assures standards and consistency while accommodating individual needs and preferences.

Full Support:

Installation

Academic Computing Services:

• Will install on Faculty/Staff computers. (Software costs to Teaching Faculty will be absorbed by Academic Computing Services)
• Will install on computers that are available for use in public computer labs. (Refer to http://www.cortland.edu/acs/lab_schedule.asp for currently installed software)
• Will install on classroom computers, portable cart computers and loaner laptops that are available for projection use in the classrooms. (Refer to standard computer installation at http://www.cortland.edu/acs/classrooms.asp)

Training

Library:

• The Software Training and Support Specialist, using a variety of training solutions, will provide access to comprehensive training.

Technical Assistance

Functional/Operational/Troubleshooting:

Academic and Administrative Departments:

• Phone support provided by the Technology Help Center.
• Field support provided by PC Services/Macintosh Services.

Technology Classroom and PC Public Lab Computers:

• Phone and field support provided by PC Lab/Classroom Services.

Enterprise Wide Application Technical Assistance:

Academic and Administrative Departments:

• Phone support provided by the Technology Help Center.
• Field support provided by Academic Computing for OnBase.
• Field support provided by Administrative Computing for the following:
  • Communications (Email/Voicemail)
  • Banner Web
  • Domain Level Security
  • Network Infrastructure
• Technical support for eLearning(WebCT) provided by eLearning technologist (Academic Computing Services). Functional support provided by the Instructional Materials Designer and Software Training and Support Specialist at Memorial Library. For additional information on usage, refer to the policy at eLearning Policy.

Limited Support

This software is supported according to the following guidelines:

1. Departments may be asked to pay for limited support software.
2. All purchase requests require prior approval (Refer to “Ownership of Computer Hardware and Software” policy at
3. All software must be compatible with computer systems as noted in the Software Compatibility Issues section at the end of this document.

Limited support is provided by departments within Information Resources with the following services (as approved):

Installation

Academic Computing Services: Responsible for the installation of approved software on the following:

• Faculty/Staff computers
• Computers which are available for use in some public computer labs (Refer to http://www.cortland.edu/acs/lab_schedule.asp for currently installed software).
• Loaner laptops
• Classroom computers, portable cart computers and loaner laptops available for projection use in the classrooms. (Refer to standard computer installation at http://www.cortland.edu/acs/classrooms.asp)

Training

Library:

• The Software Training and Support Specialist will coordinate training solutions.

Technical Assistance

Functional/Operational/Troubleshooting:

Academic and Administrative Departments:

• Phone support provided by the Technology Help Center per staff expertise and availability.
• Field support provided by PC Services/Macintosh Services per staff expertise and availability.

Technology Classroom and PC Public Lab Computers:

• Phone and field support provided by PC Lab/Classroom Services per staff expertise and availability.

Vendor Supported

Software that is hosted and supported by the software vendor. Campus support is limited in most instances. Examples of vendor supported software are Wimba, TaskStream, Turnitin, and Ruckus.

Non-Standard

Information Resources encourages the campus to use supported software whenever possible. However, software that is not supported by Information Resources may be ordered and installed in compliance with the following guidelines:

• Non-standard software will be ordered only after consultation with a technologist in Information Resources (Refer to Software Compatibility Issues below).
• Departments are responsible for funding for this software.
• Support is limited to initial installation and upgrades. There will be no additional training or assistance from Information Resources.
• Academic Computing Services will order the software, which should be requested on a Software Request Form. PC Services is responsible for installing software on special purpose lab and office PC’s; Macintosh Services is responsible for installing software on Macintoshes; and PC Lab/Classroom Services is responsible for installing on teaching/open access lab and technology classroom PC’s.
• Academic Computing Services will make arrangements for installation, and will retain the installation media in the ACS office.
• When the order is placed, and when the software is installed, individuals will be told that they cannot expect to receive campus technical assistance with that software. It will not be automatically be available on technology classroom computers.
• The Academic Computing Services Secretary will enter a record of the software in the inventory database and send a copy of the completed form to the Associate Provost for Information Resources Secretary to initiate the department charge-back process.

Software Compatibility Issues

While Information Resources staff make every effort to fulfill software installation requests, occasionally a request cannot be approved based on the software’s incompatibility with college-wide systems, the unsupported privileges it requires, or its damaging effects to the computing or networking environment. Below are common issues that cause software to be considered incompatible and therefore ineligible for installation.

• Application is outdated or requires back-level version of another application
• Requires hardware copy protection or uses invasive copy detection methods
• Application is a beta version
• Requires write/delete privileges on servers or local operating systems
• Has a malicious effect on other installed computer software
• Is especially demanding of system resources
• Use violates existing law, such as copyrights
• Violates University policy

Note: Please refer to the Software Review Procedure for further information.

Information Resources Software Support Levels

Note: The above list includes the current available version and the two previous versions in most cases.

Operating Systems: Only Windows 2000 and above are supported in a “networked” environment and MAC OS 10.4 is supported. This also includes support for software bundled with these operating systems. Currently, Windows 98 is only supported in a “non-networked” environment.

Special Note:

• Fully Supported Software will be given priority level support.
• Data format conversion assistance will be provided, when possible, for those wishing to migrate to fully supported software applications. (Academic Computing Services, Administrative Computing Services)
• Any software that is not specifically referred to on the list above is considered non-standard software.

If you believe there is software that may be of value to the entire campus and could meet the criteria of either fully supported or limited support, go to the Software Review Procedure for information on how to have software submitted for evaluation. This process outlines the procedures by which software is submitted to IR for evaluation to determine appropriate level of support. Changes are made on an annual basis.

Information Resources

SUNY Cortland

206 Miller

607-753-5942

607-753-5985 FAX

apir@cortland.edu

Are you using Internet Explorer and getting pop-up windows when accessing the interlibrary loan program Illiad? Try these steps to stop the security warning pop-ups:Step 1: Go to Tool >> Internet OptionsStep 2: Select the “Security” Tab and then click on the “Custom Level” buttonStep 3: Scroll down until you see the option: “Display mixed content”. Sect the option “Enable”Step 4: Click Ok, Then you will get a “Security Warning” pop-up. Click Yes