SUNY Cortland Cellular and Desk Telephone Procedures
Desk Telephones
Employees are required to reimburse the College for any personal long distance calls in accordance with the Cellular and Desk Telephone Procedures. Contact Telecommunications x2311 for call detail information.
Cellular Telephones
1. Cellular telephones belong to SUNY Cortland and are assigned to departments, even though they may be intended for the use of a designated employee. The appropriate Vice President must approve justification for the purchase or lease of a cellular telephone and for the payment of a contract for ongoing airtime charges.
2. A monthly usage bill will be provided to each employee assigned a cellular phone. The employee is responsible for reviewing the monthly usage bill and must reimburse SUNY Cortland for personal calls where appropriate. Reimbursement for personal calls must be made to Student Accounts/Bursar’s Office by cash or personal check made payable to SUNY Cortland. A six percent charge for administrative overhead is added to the cost of the phone call. Employees are responsible for making such payments.
3. In the event of a disaster or emergency affecting the College, cellular telephones in non-critical areas will be redistributed to predefined areas.
4. When an employee assigned a cellular telephone terminates employment, the cellular telephone must be immediately returned to the office to which it was originally assigned.
5. The Purchasing Department will not honor requisitions for cellular telephone equipment or charges to airtime suppliers unless a properly executed form is attached.
6. Any and all service required on cellular telephone functionalities and service problems should be taken up with the cellular telephone provider.
7. To ensure the best airtime rates, when existing airtime contracts expire for already-purchased SUNY Cortland cellular telephones, a form must be filled out through the Purchasing Department.
8. The purchase of cellular telephones and the contracts for airtime are coordinated through the Purchasing Office.
Revised: 10/2009