TechInfo

All users are expected to maintain their Outlook Mailbox file size at below 250MB (256,000 KB).  Click here to download a pdf with instructions on how to determine the size your email box, how to empty your deleted items and sent items folders, and how to archive your email.

If you have any questions, please contact the Technology Help Center.

Technology Help Center
SUNY Cortland
Winchell Hall
P: 607.753.2500
F: 607.753.5599
E: helpdesk@cortland.edu
Hours: M-Th, 8:00-6:00
F, 8:00-4:30

Thank you for your many inquiries and suggestions related to the use of the Outlook Out Of Office Assistant reaching colleagues off campus. In the past Out Of Office messages did not get sent to off campus addresses, they were solely used for communication to Cortland email users. We have received many suggestions requesting that the Out Of Office messages, be sent to off campus email addresses as well. Starting Friday September 12, 2008 you’re Out Of Office messages will reach others outside of the Cortland email system. Please be aware when setting your Out Of Office message, that others outside the Cortland email system will begin receiving your notification.

The University of Wisconsin-Eau Claire has made all their fantastic tutorials on Office 2007 available online. Below you will find links to text based tutorials (with screen shots) on Microsoft Outlook 2007.

General Information

• The Office 2007 Environment
• The Outlook Environment
• Managing Your Account Quota
• Off Campus Access to Email: POP3 Server
• Off Campus Access to Email: Without VPN
• Emptying the Deleted Items Folder

Email Overview

• Basic Email Activities
• Locating Recipients
• Additional Email Activities (forward,reply, send to contacts)
• Working with Attachments
• Working with Signatures
• Automating Appearance with Stationery
• Automating Content with Templates

Organizing & Managing Email

• Options for Managing Email: An Overview
• Managing Your Email
• Sorting Your Email Messages
• Managing Email with Folders
• Viewing Email with Filters
• Using Junk E-mail Filters
• Using Rules to Organize Your Email
• Modifying Existing Rules

Additional Options

• Message Options
• Creating Out of Office Replies
• Email Message Formats
• Customizing Email Settings
• Customizing Column Headings
• Recalling Sent Messages

Archiving

• AutoArchiving: An Overview
• Working with AutoArchive Default Settings
• Customizing AutoArchive Settings
• Enabling and Disabling AutoArchiving
• Working with Archived Items
• Manual Archiving
• Compacting the Archive Folders

Navigation Pane

• General Navigation Pane Options

Calendar Basics

• The Calendar Environment
• Scheduling Appointments
• Scheduling Events
• Modifying Appointments & Events

Additional Calendar Features

• Using the Scheduling Assistant
• Working with Group Schedules
• Granting Others Access to Your Calendar
• Working with Shared Calendars
• Viewing a Public Calendar as Shared
• Adding a Mailbox to Your Folder List
• Creating a Public Calendar

Calendar Customization & Options

• Customizing Your Calendar
• Calendar: Working with Holidays
• Color Coding Appointments
• Printing Your Calendar

Contacts Overview

• Contacts Viewing Options
• Working with Contacts
• Assigning Contacts to Categories
• Working with Distribution Lists

Using Microsoft Office Help